Where is the Human Resources Payroll Office located?
The Human Resources Payroll office is at 900 S. Normal Avenue, Woody Hall. Please report to the receptionist in room 152. For your reference, click here to see a campus map.
If I have a 9-month appointment, can I receive my pay over 12 months?
Yes. You must complete an Academic Nine-Month Prorate Authorization Form and submit it to Human Resources (Mailcode 6520) before the beginning of the fiscal year.
When will my Form W-2 (Wage and Tax Statement) be mailed?
Forms W-2 are processed and mailed from HR Payroll no later than February 1st of the year following the tax/calendar year-end. Please allow ample time to receive your Form W-2 before making an inquiry with HR Payroll. You may also access your W-2 through Human Resource Self Service (HRSS).
How do I change my tax withholdings?
You must complete a new Form W-4 and submit it to HR Payroll via campus mail or U.S. mail. If you are claiming exempt and wish to continue, you must renew the W-4 before February 1st each year.
If payday falls on a weekend or holiday, when will I be paid?
If your regularly scheduled payday falls on a weekend or holiday, you will be paid the business day before, except at the end of the calendar year. Please visit the payroll schedules available here.
Why was my check or Form W-2 sent to the wrong address when I changed my address at Woody Hall?
All payroll-related address changes must be made with HR Payroll. If your address on file with HR Payroll is outdated or incorrect, you must complete a Change of Address Form and submit it to HR Payroll or change on HRSS yourself.
Who should I speak with about stopping my union dues deductions?
Please call Lisa Hottensen at Human Resources at (618) 453-6665 or email her at email@example.com.
Can I have my pay direct deposited into more than one bank account?
Unfortunately, due to system constraints, we are unable to deposit your paycheck into multiple accounts. Please contact your bank to see if comparable services are offered.
What is the purpose of the Fiscal Officer Certification Report?
This report summarizes all payroll related charges recorded on a particular budget purpose. The payroll information on this report must be verified by the department Fiscal Officer immediately upon viewing the certification. Any discrepancies should be reported to HR Payroll immediately. Departments must also properly sign the certification reports and retain them for three years.
What should I do if the time transmittal is due to HR Payroll, but the Fiscal Officer or delegate is unavailable for approval/signature?
In order to assure that the time file is reported timely before the payroll is processed, send an unsigned copy with a note attached. Then send the original with the appropriate approval signatures as soon as they are obtained.
How do I report time worked by an employee who is costed to two different budget purposes?
The payroll system will generate a time transmittal for each budget purpose the employee is costed to. Simply report the number of hours worked for each budget purpose on the appropriate time transmittal.
Am I required to submit a time transmittal even when there are no hours to report for this payroll period for any employees listed?
Yes. Since HR Payroll must account for each time transmittal, simply enter zeros in the number of hours and return the time transmittal to HR Payroll by the appropriate deadline.
How do I update my direct deposit records if I have changed banks and/or bank account numbers?
Submit a new Direct Deposit Authorization Form. Please note that if you do not notify HR Payroll Office and your next payroll is processed, this may result in a delay in receiving your pay.
When is payroll processed in relation to payday?
Payroll is generally processed by the HR Payroll Office approximately 5-8 business days prior to each scheduled payday. Therefore, all information that may affect payroll should be submitted so as to allow ample time for processing.
Do I need to notify HR Payroll if I’m moving and leaving the University even if all pay due to me has been received?
Yes. To ensure that your Form W-2 for the current tax year is received timely and at the correct address, please complete and submit a Change of Address Form.