Student Employment

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Last Updated: May 15, 2025, 09:06 AM

Student employees are paid on a bi-weekly basis (every other Friday). The payroll periods run Sunday through Saturday, with the payday being the second Friday following the end of the payroll period. The scheduled payday may be moved to an earlier day if the scheduled payday falls on a day in which the University is closed.

SIU Carbondale requires all employees to participate in electronic direct deposit of earnings; into a bank account at a financial institution of your choice. The electronic direct deposit form is available on E-forms website.

  •  Electronic direct deposit(EDD) is convenient
  •  EDD is safe and efficient
  •  EDD improves confidentiality of payroll information, reduces instances of lost or stolen checks, eliminates the need to cash checks, and ensures funds are delivered on payday even during break periods

The exact distribution of your student employment pay is available to you on SalukiNet.

You will receive direct deposits for each job in which time was reported when you work in more than one student employment job during a payroll period.

Contact Human Resources in advance of your last paycheck to cancel your EDD when you separate from the University and close your bank account before your final payment.

Learn More About W-2s

Pay Check Information

Amount/Rate of Pay

Students can access this information by the following:

Saluki-Net 

Students can access a large amount of information about the university and information specific to each student by accessing SIU Home Page. 

To access the payroll portion of the menu the student should follow the following path:

Internet address: https://salukinet.siu.edu/

Select> Carbondale Campus

Select> Student information

Select> Your records Enter: Your student ID and PIN, click submit

Select> Payroll

Choose the following:

Amount of My Next Check

Discrepancies in Pay

Students who believe that an error has occurred in their paycheck amount should follow the guidelines below:

  1. Report the problem to their employing departments and explain what you believe the problem is. 
  2. Once the problem is identified, have the employing department contact the payroll office to review the problem and possible solutions.

The HR Payroll staff will make every effort to correct the problem in the most efficient manner possible.

W-4 Information

A W-4 form must be on file for every student employee for the following reason:

  1. The form provides SIU with the information needed for the calculation of federal income tax withheld from the students’ paycheck.

Explanation of required information:

  1. Full Name and Addresses, Date of Birth
  2. Social Security Number 
  3. Marital Status: Single, Married, Head of household
  4. If your last name differs from that on your social security card, check here and call 1 (800) 772 1213 for a new card
  5. Additional Amount is the additional dollar amount for federal withholding, if any that you want deducted from each pay.
  6. Exemption from withholding is filled out if you do not want any tax withheld. You must also enter the tax year you wish to be exempt. If you file EXEMPT, you must renew the W-4 form each February 1st. If you wish to claim EXEMPT for state tax, you must check the box on the State (bottom) section of the form. To claim EXEMPT on the IL-W-4 form, you must clain EXEMPT on the Federal W-4 form.

Employee’s signature and Date must be on both sections of the form.

(IL W-4 on page 2 of form) --Enter the total number of allowances you are claiming on the Illinois side of the W-4 and sign and date.

Get a copy of the Illinois W-4 with instructions and worksheet 

Get a copy of the Federal W-4 with instructions and worksheet

Please note: The W-4 form for payroll purposes needs to be the form supplied by the HR-Payroll Office. You may download one from the HR-Payroll website or go to Woody Hall 1st Floor, 900 S. Normal Avenue, Carbondale, IL 62901 and ask for the form.