Payroll
Payroll Frequently Asked Questions
Where is the Human Resources Payroll Office located?
The Human Resources Payroll office is at 900 S. Normal Avenue, Woody Hall. Please report to the receptionist in room 152.
If I have a 9-month appointment, can I receive my pay over 12 months?
Yes. You must complete an Academic Nine-Month Prorate Authorization Form and submit it to Human Resources (Mailcode 6520) before the beginning of the fiscal year.
When will my Form W-2 (Wage and Tax Statement) be mailed?
Forms W-2 are processed and mailed from HR Payroll no later than January 31st of the year following the tax/calendar year-end. Please allow ample time to receive your Form W-2 before making an inquiry with HR Payroll. You may also access your W-2 through Human Resource Self Service (HRSS)
How do I change my tax withholdings?
You must complete a new Form W-4 and submit it to a Payroll Specialist via MoveIt or you can bring in to Woody Hall with proof of identity. If you are claiming exempt and wish to continue, you must renew the W-4 before February 1st each year.
If payday falls on a weekend or holiday, when will I be paid?
If your regularly scheduled payday falls on a weekend or holiday, you will be paid the business day before, except at the end of the calendar year.
View Payroll Schedules
Why was my check or Form W-2 sent to the wrong address when I changed my address at Woody Hall?
All payroll-related address changes must be made with HR Payroll. If your address on file with HR Payroll is outdated or incorrect, you must complete a Change of Address Form and submit it to HR Payroll or change on HRSS yourself.
Who should I speak with about stopping my union dues deductions?
Please send an email to hrinfo@siu.edu
Can I have my pay direct deposited into more than one bank account?
Unfortunately, due to system constraints, we are unable to deposit your paycheck into multiple accounts. Please contact your bank to see if comparable services are offered.
What is the purpose of the Fiscal Officer Certification Report?
This report summarizes all payroll related charges recorded on a particular budget purpose. The payroll information on this report must be verified by the department Fiscal Officer immediately upon viewing the certification. Any discrepancies should be reported to HR Payroll immediately. Departments must also properly sign the certification reports and retain them for three years.
How do I update my direct deposit records if I have changed banks and/or bank account numbers?
Complete a new Direct Deposit Authorization Form and submit it to a Payroll Specialist via MoveIt or you can bring in to Woody Hall with proof of identity. Please note that if you do not notify HR Payroll Office and your next payroll is processed, this may result in a delay in receiving your pay.
When is payroll processed in relation to payday?
Payroll is generally processed by the HR Payroll Office approximately 5-8 business days prior to each scheduled payday. Therefore, all information that may affect payroll should be submitted so as to allow ample time for processing.
Do I need to notify HR Payroll if I’m moving and leaving the University even if all pay due to me has been received?
Yes. To ensure that your Form W-2 for the current tax year is received timely and at the correct address, please complete and submit a Change of Address Form.